Privacy notice

Who we are

Recept Heritage is the trading name of Peter Clarke, a heritage consultant based in England. Peter Clarke, trading as Recept Heritage is the data controller for the personal information described in this notice, and is registered with the Information Commissioner's Office (registration number ZC291164).

This notice covers all of our sites and the emails we send:

• the Recept Heritage website, where you can ask for heritage statements, advice and other services;
• Training by Recept Heritage, our courses for professionals;
• Heritage Resources by Recept, our free directory of heritage specialists, including how we research and contact the businesses listed in it.

Contact us

For any question about this notice or your information, or to use any of your rights, email peter@receptheritage.co.uk or write to Peter Clarke, trading as Recept Heritage, South Street, Castlethorpe, Milton Keynes MK19 7EL.

When you send us an enquiry

If you fill in a form on one of our sites, we receive what you enter: usually your name and email address, and, depending on the form, your phone number, profession, company, the property address or postcode, the works you are planning, dates, and anything else you choose to tell us. Forms that use our price finder or building lookup also send us your answers and the listed building you picked.

Your enquiry is emailed to us and recorded in our own client records so that we can reply, give you a price and, if you go ahead, do the work. We do not use it for marketing.

Our lawful basis is to take steps you have asked for before entering into a contract with us, and then to perform that contract. Where an enquiry does not lead to work, it is our legitimate interest in replying to people who contact us.

Address, building and council lookups

When you search for an address on the Recept Heritage website, what you type is sent to Ideal Postcodes to find the address, and its location is used to find nearby listed buildings on Historic England's National Heritage List. The council finder sends the postcode you enter to postcodes.io. We do not keep these searches unless you go on to send an enquiry.

Site search

When you use "Tell us what you need" on the Recept Heritage website, the words you type are sent to Anthropic, whose Claude model suggests pages that may help. Please don't include personal details there. We do not keep what you type; if you follow a suggestion to one of our forms, your words are copied into that form for you to check before you send it.

Training courses

Course progress, your notes and reflections, and the name you enter for a certificate of completion are saved only in your own browser. They are not sent to us. You can remove them by clearing this site's data in your browser.

We will update this notice before we introduce learner accounts, course registration or payments.

Businesses listed in Heritage Resources

We list heritage trades, professionals and suppliers from publicly available information, mainly their own websites and, for companies, Companies House. We use research tools, including Perplexity, to find and organise it, and check it before it is listed. For each business we may hold its name, website and social media pages, published contact details, the town it is based in, the areas and kinds of work it covers, its Companies House record, and the source and date of our research. For a sole trader or partnership, the business name or contact details may include a person's name.

Our lawful basis is our legitimate interest, and that of people looking after historic buildings, in a free directory that helps them find suitable specialists. Listings show only business information, and every unclaimed listing says how to claim it, correct it or have it removed.

We tell each business we list once, by email, what we hold and the choices it has (claim the free profile, correct it, remove it or stop hearing from us). We count visits we send to a business's website or social media from its listing; this records which listing and link was used, the page and the time, and nothing that identifies the visitor.

Claims, corrections and removal requests

If you ask us to claim, correct or remove a listing, or to stop contacting a business, we use the email address you give to send a single-use link that confirms the request, and then act on it. We keep a short record that the business asked not to be listed or contacted, so that later research or imports never add it again. Our lawful basis is legal obligation and our legitimate interest in respecting the request.

Emails to businesses

Limited companies and LLPs may receive occasional emails about the directory or our training, on the basis of our legitimate interest; every one has an unsubscribe link. Sole traders and partnerships receive only the one listing notice unless they ask to hear more. One suppression list covers everything we send: once you opt out, you hear nothing further from any of our programmes.

Visiting our sites

Our hosting provider processes your IP address and the details of each request in its server logs, which we use to keep the sites secure and to limit abuse. We do not use analytics cookies. Our main website uses Google Ads measurement cookies only if you accept them on its cookie banner, to see which of our ads lead to an enquiry; our other sites set none. Each site's cookie policy explains what, if anything, is stored on your device.

Who handles your information for us

We do not sell your information or share it for anyone else's marketing. These providers process it on our instructions, under data processing terms:

• Vercel, which hosts our sites;
• Resend, which delivers form submissions and our emails;
• Google, which provides our email mailbox and, if you accept cookies on our main website, measures which of our ads lead to an enquiry;
• Supabase, which hosts our client records and the directory database;
• Perplexity, which helps us research publicly available information about businesses for the directory;
• Anthropic, for site search;
• Ideal Postcodes, for the address lookup.

Transfers outside the UK

Some of these providers process information in the United States. Where they do, the transfer is covered by the UK's adequacy regulations (the UK-US data bridge) or by the UK International Data Transfer Addendum to the EU standard contractual clauses.

How long we keep it

• Enquiries that do not lead to work: up to 2 years after we were last in touch.
• Client and project records: 6 years after the work ends, for tax and in case of a claim.
• Directory listings: while the business is listed. A removed listing is deleted, apart from the short record that stops it being added again.
• Opt-out and suppression records: for as long as we run the directory or send emails, so that we keep respecting them.
• Server logs: for the short period our hosting provider keeps them.

Your rights

You can ask us for a copy of the personal information we hold about you, to correct it, to delete it, to restrict how we use it, or to move it to someone else. You can object at any time to our using it on the basis of legitimate interests, and we will always stop direct marketing when you ask. We reply within one month.

If you are unhappy with how we have handled your information, please tell us first. You can also complain to the Information Commissioner's Office at ico.org.uk or on 0303 123 1113.

Changes to this notice

We will update this notice when we change what we collect or how we use it, and change the date at the top.